Leadership Off-Campus Project

General

Students need to pass the ToTAL Qualifying Examination (QE) before taking this course.

• The theme of the off-campus project is up to you. You may choose your own theme for the off-campus program, whether it is professional research or leadership-related.
• If you wish to study at an institution but a university, we must sign a contract with the institution in advance. * It takes about one month. Please obtain the consent for the contract from the institution.
• All students must attend a minimum of 180 hours in this course.
  Note that students may record their time worked and researched at the host organizations as working hours and must keep track of their own time. A student will be able to complete this course from within one half to two months if working efficiently.
• Internships with salary are also available but ToTAL cannot support daily allowance.
  • International students with a “student” visa must check the regulations in advance. MEXT scholarship students are also eligible.
  • Some scholarships do not allow salary receipt or traveling for more than three months, so please check the conditions in advance.

Travel Expenses

• Transportation fees are not supported for nearby travel, including between campuses.
• ToTAL supports travel for up to 3 months.
• ToTAL covers your actual expenses for lodging, transportation, visa application, local transportation, etc. The standard daily allowance is 50,000 yen per month for overseas students and 35,000 yen for domestic students. （*The amount may be increased due to inflation and other reasons.）
  Food and miscellaneous living expenses should be covered by the daily allowance.
• The fees and procedure for Overseas Travel Insurance are handled by TokyoTech and ToTAL. Students do not need to follow the procedure.
• All procedures should be proceeded after the application has been approved.
• If you are going to receive travel or salary support from sources other than ToTAL, please indicate in the remarks section of the application form. ToTAL check duplicate payments.
• For other expenses that will be supported by ToTAL, see also FAQs.

For communicating with prospective sites for the visit

The following documents are sample templates that you or your academic supervisor can use when contacting the institution that you wish to visit.

Templates (for a target institution abroad)

Template (for a domestic target institution)

For Students of “Cross the border! Tokyo-Tech pioneering doctoral research project“

1. If you apply for the Off-campus Study Plus, submit the application to ToTAL and get approval first.
2. Submit the application for the Off-campus Study Plus to the Cross the border referring to the example of the application form.
3. Share the amount of travel expense approved by Cross the border with ToTAL office.

Proxy Seal System For MEXT Scholarship Students

• There is a Proxy Seal System to MEXT Scholarship Students who are not able to come to Tokyo Tech for a fixed period of time, only if the student cannot complete the course or obtain a degree without this course. (It is not acceptable for the reason that this course is beneficial for writing a thesis or is a requirement for completion of ToTAL.)　
  Students who wish to apply for the Proxy Seal System are requested to consult the Student Support Division at least 2 months prior to your departure.
• If you use the system, you may not take courses in your home country, and internships at companies must be within Japan.

 Procedures（PDF）

※Please refer to the column that applies to you. Procedures depend on the country of study and whether travel expenses are covered.

〇：Submission required, ー：Submission unnecessary

	In Japan			outside Japan	Procedure
	no transportation fee	travel by railroad	travel by air
3 months before the project	◯	◯	◯	◯	Send a draft of the Application for Leadership Off-campus Project and related documents to Tanigawa via Slack. →Prof Yamada and ToTAL office check the details. When the document is finalized, obtain your supervisor’s signature.
2 months before the project	ー	ー	ー	◯	After your application is approved, submit “Overseas Travel Notification” through the application system (T2APPs) *Select the program ‘1901Leadereship Off-campus Project’ **’Request to Study Abroad’ and ‘Departure Notice’ are automatically generated.
	ー	ー	ー	◯	Obtain visa→receipts required *Please contact the ToTAL office if you need a support letter (financial support certificate).
	ー	ー	◯	◯	ToTAL purchase your air tickets and overseas insurance
	ー	◯	◯	◯	Please share your accommodation information with ToTAL.→ book→travel expenses are transferred to your bank account→payment→submit receipts
	ー	ー	ー	◯	When the duration and accommodations are fixed, submit “Request to Study Abroad” (T2APPs).
appropriately	◯	◯	◯	◯	Register for this course：ToTAL informs you of your registration Q. *You do not need to handle ‘旅費支援申請’ on Kyomu web.
2 weeks before the project	◯	◯	◯	ー	Submission of ‘Application for Implementation of Leadership Off-campus Project’ and ‘Letter of Commitment.
	ー	ー	ー	◯	Submission of ”Departure Notice”(T2APPs) *Enter your visa and passport information
During the project	◯	◯	◯	◯	Submission of Progress Report (1st) *Use Box file request
	◯	◯	◯	◯	Submission of Progress Report (2nd) *Use Box file request
1 week after the project	ー	◯	◯	◯	Send “Outcome of Business Travel“.
	ー	◯	◯	◯	Submit the receipts of accommodation fee and commuting expenses to settle your travel expense.
	ー	ー	◯	◯	(Students who buy own airline tickets) Submission of all the ORIGINAL boarding pass stubs.
1 month after the project	◯	◯	◯	◯	Submission of ‘Leadership Off-campus Project Report’. *Use Box file request
Within 6 months after the project	◯	◯	◯	◯	Presentation at Leadership Off-campus Project Debrief.